7 Tips to Ensure Your Business Emails Are Secure
All businesses are concerned about their security, which is why we have written a list of tips that will help you send safe business emails. Read more here.
Almost all pieces of information regarding a business pass through their email. From confidential financial memos between shareholders to sales copy for emails. This makes email the most crucial section of a business. Therefore, any attack on a company's email is a spear through its heart.
With the digital space now teeming with cyber attackers, unsuspecting businesses are at risk of being targeted. According to statistics, most of the cyber-attacks that decimated big organizations—because only big companies make the news—can be traced back to attacks on their emails.
As a business owner or employer of labor, almost all your helpful information is in your mail. Your credit card details, passwords, etc., have all passed through your email at a point. Therefore, you need to take your email protection seriously.
Read these seven tips to learn how to keep your email safe from cyber-attacks:
1. Train your team in IT security:
If you can guarantee the safety of your email from external attacks, negligence, and sabotage from your staff can make you susceptible to attacks. In most cases, a lack of your employees' fundamental knowledge of security is what opened you up to cyber security.
Therefore, you need to invest your time and resources into educating your team. Communicate the importance of email security and how damning the effect of attacks can be on the organization. Then, train them to practice security measures like; changing passwords regularly, logging out of accounts after use, etc.
2. Encrypt your email:
Without encryption, your email is at risk from your device to its destination. Anyone can waylay your email and snatch it in transit.
This is how encryption works; the software encrypts your mailbox so that no unauthorized individual will gain physical access to it. Then it converts the mail into code before it leaves your device. The encoded message is meaningless to whoever tries to steal them. The receiver requires a set of keys to decode the message to meaningful words on delivery.
Even if you send an email to the wrong mailbox, the receiver can't read it without the set of authorization keys.
3. Delete old emails:
Your old emails are immaterial; stop piling them up.
That statement is valid on all counts. Any email you sent over six months ago has likely served its purpose; why keep it?
Over the last few years, several big-name scandals are because of old emails that came back to life. So create a timeline, and decide that any email that is older than a certain period should be deleted.
Even if your security fails and you end up being cyber attacked, there will be less sensitive information for your attacker to blackmail you with.
If an email is important, print it out and store it in a vault, bank, or storage box.
As hard as it might be, incessantly deleting old emails is a great security measure.
4. Use complex passwords:
Consider this, a special padlock is designed for your home vault, and you get to create the key. Whatever your design will open the padlock. Also, if anyone can guess—recreate—your key, they will be able to open your vault. I bet you will draw up the most intricate essential design ever, one no one can guess.
The same goes for your password. Your password is your key; make your key unique.
Your password cannot be too complex. So far you can remember it, make it as complex as complex can go. Complicated passwords are difficult for cyber attackers to recreate. No one will be able to gain access to your mailbox.
To create a unique password, you should make it a combination of alphanumeric capitals, symbols, and special characters.
5. Be wary of phishing traps:
Another way cyberbullies can gain access to your emails is through phishing links. These links come mostly as too-good-to-be-through offers online and in emails. Once you click on the link, the malware on the landing page infects your mailbox, and you will unconsciously grant them access.
Malware attacks can be so dangerous that spyware can access your emails without you knowing it is there. In addition, ransomware will lock you out and hold your emails for ransom.
Therefore, you need to avoid clicking unsolicited links and emails. Educate your employees too.
If an offer is too good to be true, it is most likely not true.
6. Keep corporate computers, corporate:
This goes without saying, do not operate corporate systems in public. You are more exposed to attacks in public places. Anyone can infect the Wi-Fi you use to gain access to your system.
It is best practice to restrict access to corporate systems.
If a computer has the lifeblood of your business coursing through it, don't take it for granted.
7. Use An Antivirus:
I made the last point so you can read through the first six points.
Many businesses think having an antivirus is the solution to all their security issues. Not knowing that practicing the above security measures will help the antivirus do its job. Even with an antivirus, rootkits can access your files when you neglect conscious security measures.
Antivirus works; they work very well.
You need to invest in a strong antivirus for all your organization's computers. This will break up all attacks from cyberbullies when you do what humans do—make mistakes.
500mail Manages Email Best.
Now that you are proactively taking measures to protect your emails, you need software to manage them. I recommend 500mail.
500mail is designed to manage your email processes, send emails over secure servers, read receipts, and encrypt your email.
For $14.99, you will use 500mail and several other productivity tools to make your business better. Get started now at https://500mail.com/secure-email.