Email hosting for small business to medium-sized organizations is the main source of new client acquisition and customer retention. Emails still hold more weight than social media, despite their explosion in likes, comments, tweets, and shares. Statistics show that 81% of small and midsize enterprises still use emails as their primary method of customer acquisition. The results show that emailing is still the greatest method for achieving immediate effect and reach. Managing emails for organizations is a difficult undertaking because they must send and receive thousands of emails every day. Your company's domain name is also included in your business emails, which contributes to the legitimacy of your brand. Therefore, outsourcing email hosting services to professionals makes sense for organizations.

As a result, when a customer receives your email and sees your company name, they can look you up online to learn more about any products or services that may capture their attention.

List of 5 Best Email Hosting Services

Theoretically, running your email server is still an option, but doing so takes time, is challenging for everyone to use, and is probably not a good use of anyone's time. Additionally, the top corporate email hosting services are on par with or better than consumer email hosting services like Google mail hosting and Outlook. The top 5 email hosting services companies are shown below:

Google Workspace

Using Google Workspace (formerly known as G Suite), the Gmail you already enjoy, create a professional email account for your company. It provides admin controls and a tonne of useful features without any intrusive advertisements. The email hosting is equipped with technologies that can increase your company's productivity by enabling you to work quicker and more efficiently!

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Email communication has been made innovative and simple with Google Workspace, where you can work together on files in real time and access the calendar to set up meetings. All of your company's data, users, and devices are protected because they are built on Google's incredibly secure infrastructure. You also have complete control over your email and your data is backed up in the cloud.

Zoho Mail

Do you want to use hosting that is encrypted, safe, and ad-free?

Zoho can protect them all while ensuring privacy. You may obtain flexible and improved security against spam and malware with this email hosting. It offers options to choose a custom email address to increase the credibility and visibility of your brand.

Zoho Mail's data centers are highly secured and monitored to give you consistent uptime. Your emails are secured using S/MIME message encryption as well as end-to-end and at-rest encryption. You may make all the settings, customizations, and configurations using Zoho's robust and user-friendly control panel. You can do several things with ease, including adding users, setting up policies, managing group names, and more. Keep your emails around for a while to protect yourself from legal challenges. It also provides e-Discovery so you can quickly find your saved emails.

Microsoft 365

By selecting Microsoft 365 as your email host, you can create professional emails and always stay in sync. Using your PC or mobile phone, you can access your emails, shared calendars, and contacts from anywhere. Do not freak out if you lose your phone with all of your work emails on it! To protect your company's information, you can still choose to remotely delete the emails. You have the option to completely personalize each email with Microsoft 365 by designing unique formats, adding graphics, and more.

Using this email hosting, you can transmit files up to 150 MB in size. Additionally, it offers 100 GB of storage so you may keep emails with unique graphics and formats. You can better manage your emails with a simple admin center, which allows you to add new accounts, delete old ones, create custom scripts, and other things.


Make a lasting impression on your consumers by using emails that appear professional and are complimentary to your company from GoDaddy. It has simple-to-use functionality like tasks, contacts, calendars, and a webmail gateway. The emails sync automatically to keep your emails current and operate well on a variety of devices, including PCs and mobile phones.

Set Up Your Business Email Today!

To give you a clean inbox, GoDaddy includes an industry-standard Spam Filter. With its anti-virus filters and 256-bit encryption, GoDaddy can also stop more than 300 million potentially hazardous emails each day. The highest level of protection is provided by combining automatic threat monitors, advanced data analytics, and a dedicated staff of security professionals.

Amazon Workmail

In addition to compatibility with the pre-existing desktop and mobile email software, Amazon Workmail provides a safe and simple-to-manage business email hosting solution. You may quickly access your emails using the client apps of your choice, such as Outlook and any native Android or iOS email programs that support the IMAP protocol, calendars, and contacts. You can also use your chosen web browser to access them.

Integrate your emails effortlessly with the corporate directory you currently have. You can choose to encrypt data and the location of its storage as well. Additionally, you may configure Microsoft Exchange Server compatibility and utilize the SDK to control your users, resources, and groups. Your data is protected at an enterprise level by Amazon Workmail using the AWS Key Management Service. It gives you complete control over your emails and data, allowing you to handle how you want. Your emails and data can be stored on a 50 GB hard drive.

Ideal Features to Look for in Email Hosting Services

Email hosting services might be available through your website server for an additional fee. While some of these services and apps are reliable, others are utterly useless. You'll be able to send and receive emails, but if you've ever used a contemporary consumer email provider service like Gmail or Outlook, the experience will naturally feel rather basic. Some of these providers limit the availability of desktop and mobile email synchronization to higher-tier contracts.

ideal features

Many email hosting companies also include extra productivity tools, such as calendars, contact books, and entire collections of office software. The functionalities that were tested for the apps are listed below:

  • The capability of using personal email with the domain. Regardless of where you bought your domain name, all of the email hosting services listed above allow you to set up email accounts using the domain address of your business's website.

  • 24/7 assistance. You shouldn't have to hire a systems administrator solely to handle your email if you don't already have one on staff.

  • A fantastic mobile app and web app. Because you choose the web host's default plan, your team shouldn't have to deal with a terrible email experience.

  • IMAP and POP3 support. Having said that, email hosting services ought to let you use your preferred email client. You ought to be able to use it if you enjoy using Apple Mail or Mailbird.

  • Enough mailbox and cloud storage capacity. Your employees will require a lot of storage space for email archiving if they do business or contact clients and customers via email.

Since most decent email hosting services give a similar set of functionality, choosing which applications to integrate frequently depended on the additional apps they offered and their cost.

500Mail: Email Hosting service That Helps You Better

One of the easiest to use and most effective email programs you will ever use is 500Mail. For consumers and businesses, the program offers ad-free, secure, and encrypted email hosting services. You have a variety of options with 500Mail for setting up unique domains and employing an infinite number of mailboxes. You can use 500Mail on your mobile device to access the program. It works with iOS, Android, and Windows. This will enable you to access your emails from any location and on any device. By using 500Mail, you are protected from having your emails hacked. It provides top-notch data security. DKIM, DMARC, and SPF are tools you can use to protect your official data.

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Highlights: 500Mail's robust features

  • Unlimited mailboxes
  • Secure email
  • Multiple domains
  • Email Signature
  • Multiple device setup
  • Multi-region support


The email program that you find easiest to use is ultimately the best one. Do your research and compare the top tools available before settling on one. Keep in mind to take into account the points raised in this post. For all of your email communication needs, we highly recommend 500Mail by 500apps as the best email hosting for small business as well as other sized organizations. Access to other collaborative tools and CRM applications is also made available via the email hosting services platform.

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