Admit it; signing documents online can be a time-consuming task — you'll have to open the digital copy, edit its format, print it out, get it signed, then scan it back into the computer before reformatting it again and sending it to the recipient.

Does that sound like a lot? It does, and this may lead you to wonder why having a professional signature is important. Think of it as a pizza — if the email has no signature, it's the same as a pizza without toppings.

It doesn't matter how much work and effort you put into creating the body of your email; if it lacks that information at the bottom, it's useless. It is important that you leave a lasting parting impression on your target, especially where business is concerned.

Thankfully, plenty of smart email signature builders are available, so getting a modern email signature is pretty easy.

A good email signature is a mark of distinction that earns you credibility and makes you look very professional. It should look artistic but not flashy; flamboyant but not showy; it should provide just enough information while retaining the reader's curiosity.

An email signature is not just meant to be shown off at the end of a letter; no, it has a lot more utility to it. For instance, marketers can use it as part of a branding strategy because it builds a good perception and considerably influences people's choices.

Keep in mind that you need your email to stand out among those of your competitors — they also send emails like that to your clients in hopes of swaying them. However, yours can be easier to identify, thanks to the signature.

If it is unique and can receive attention from them, it will stick in their memory, and they will remember your brand. After that, it's just a matter of time.

Now that you know how important email signatures can be, it is advised that you also use them in digital form. When it comes to emails, a wide variety of software has been made available online without cost.

Email Signature Generator

What Is an Email Signature Generator?

An email signature generator is a software tool that enables you to build a customized signature you can use in your emails. There are many available in the market, and some of them are free.

These tools can be used to craft attractive but professional email signatures that will convey the information your recipients need and look great while at it.

All you need to do to make a signature part of your email program is enter your information and generate it. After that, your virtual email signature designs will be displayed each time you send an email to anyone.

Electronic signature software allows you to append your signature on documents and send them within seconds. In the rest of this post, we'll introduce you to 12 of the best email signature generators you can count on for the best results.


This email software is a powerhouse that provides you with secure email access. It comes equipped with many features, including unlimited mailboxes and multiple domains using IMAP and POP authentication protocols.

Here's a breakdown of what it can do:

Break Down Points

Provide Encrypted Emails Access

500mail will provide you with secure, encrypted email services that can be used to send sensitive information. High-level encryption ensures privacy regardless of what kind of email you're sending. You can get this tool for free, and it is also ad-free.

Access Unlimited Mailboxes

With 500mail, you will have the privilege of creating multiple mailboxes in the same platform with guaranteed data protection, unlimited storage, and shared mailboxes.

Integrate with Different Applications

Thanks to the friendly makeup of this tool, you can optimize and merge your data to boost your workflow between your various software applications. This will lead to better productivity and time efficiency.

If you want an all-in-one solution for managing contracts and documents with a built-in eSignature feature, 500mail should be on your list.


PandaDoc is famous for its streamlined user interface. User interaction is seamless, and it also offers its eSignature solution as part of a larger file management tool.

It uses a drag-and-drop form integration and is equipped with automated workflows and full audit histories. You also get some integrations, including CRM, payment, and file storage applications.


Gimmie is a feature-packed email signature generator that allows you to create flawless signatures rapidly.

It offers more than 45 predesigned templates for various industries and a white–labeling feature that allows web design agencies to put their logo in the signature editor, making it seem like their own in-house product.

Gimmie enables you to edit your signature to your heart's content. Customizations can range from colors and borders to spacing, fonts, and social icons, to name a few.

Signature Maker

This software can help you create very attractive email signatures. It stands out because it emphasizes rapidly generating perfect and professional handwritten digital names.

To use this email signature tool, you don't need to install any software or plugins, and it is based on HTML5, which means that modern browsers like Chrome won't have problems with it.


WiseStamp is a high-quality email signature generator with both a free version and a monthly subscription that unlocks more functionality.

The email signature software allows you to share your work with your clients in just one click, and as a bonus, you can add more social media icons to the signature.

It also comes with predesigned templates, and you are allowed to customize your message with Instagram photos to promote your brand identity.


HubSpot has an email signature template that provides an excellent option for business owners. The template allows you to add your call to action image and text; however, before that…

The first thing to do is fill in some personal information in the boxes provided, after which you add your social media links to the form.

Depending on what suits your business, you get to decide what sort of colors, fonts, themes, and other styles you want.

Crossware Mail Signature

This is also a very professional email signature tool that helps you create visually stunning signatures. If you had help from some graphic design service while designing your handwritten digital signature, this tool would allow you to add it to your emails.

There's a 30-day free trial to help you decide if you want to opt-in for the premium subscription, which, depending on the plan, can create signatures for between ten and five hundred people.

Terminus Email

This tool was formerly known as Sigstr, and the name change has not affected the quality the tool offers. The Terminus Email signature builder easily helps you make digital signatures. It is equipped with a personalization feature that allows you to target your email ads based on your recipients' email addresses. With this, you just never miss.

Mail Signatures

This is one of the most accessible and easily navigable email signatures generators you can use. It has many clickable options, but you need to enter some personal details in the form — these may include your company name and company logo.

Therefore if your logo designer should create one for your business, the template Mail Signature offers lets you display it at the end of your email signature.

It also lets you add your social media links. Even more, you also get the opportunity to stylize your fonts. After you input information, click on the 'Apply your signature' button, and the signature will be added to your email messages.


Zippyzig can be used to create custom signatures for your whole team. It is a favorite among business owners who need personalized options for a group of people.

It boasts more than 40 fonts, a lot of layout options, and field labels you can choose from depending 8n your brand specifications.

Email Signature Rescue

This software comes equipped with many templates that you can choose to create a customized digital signature. By the time you finish filling out the form you'll be provided with, your signature will be ready to be used with the template.

This platform can serve as safe storage and host for the email signature you created, and it can also be integrated with Google Analytics to monitor the performance of your social media icons, links, images, and others.

Growth Mail

Growth Mail has a unique feature that transforms your email signatures into business advertisements. Depending on how much Mail your employees send, your ads could reach many potential leads.

In this way, the template becomes a branding tool you can use to drive traffic towards your business. You can also utilize other email personalization strategies within it to get better conversions.

What Makes the Best Secure Business Email?
Join the SaaS Revolution
  • All-in-One Suite of 50 apps

  • Unbelievable pricing - $14.99/user

  • 24/5 Chat, Phone and Email Support


Email Finder Author Finder Email Validator Email List Email Hunter Email Checker Email Lookup Email Extractor Email Address Finder Email Scraper Find Emails CRM Software CRM Sales CRM CRM Software Enterprise CRM Software Cloud CRM Software Sales Enablement Workflow Automation Retail CRM Call Center CRM Real Estate CRM Sales Tool SDR Software Sales Engagement Platform Sales Qualified Leads Lead Management Tool Sales Tracking Sales Automation Outbound Sales Sales Prospecting Follow Up Leads Lead Management Call Center Software Call Center Software Outbound Call Center Auto Dialer Software Dialer Call Monitoring Automatic Call Distributor Answering Machine Detection Cloud Contact Center Software Virtual Call Center Call Management Time Tracking Time Tracking Employee Monitoring Time Tracker Time Tracking Software Timesheet Employee Time Clock Employee Tracking App Timekeeping Tracking App Time Clock App Applicant Tracking System ATS Applicant Tracking System Application Tracking System Applicant Software Recruiting Software ATS System Applicant Tracking Applicant Tracker Recruitment Software Candidate Relationship Management Systems Video Interviews Assessment Management Recruitment Software Video Interview Virtual Interview Coding Interview Interview Tool Online Assessment Employment Assessment Test Position Management Hiring App HRMS Software Human Resource Management HRMS Software HR Software Payroll Software Human Resource Software Employee Onboarding HRMS HR System Employee Management Document Management AI Writer Lead Enrichment AI Email Writer Sales Pitch Writer AI LinkedIn Outreach SEO Email writer Backlink Email Writer LinkedIn Chrome Extension Opening Line Writer Lead Generation Linkedin Search Prospect Lead Generation Sales Generation Data Enrichment CRM Integrations Technology Search Search with Email Integrations Website Search OKR Tool KPI OKR Task Management Performance Review Employee Performance Evaluation Employee Review Performance Management System OKR Goals MBO Email Notifications Learning Management System LMS Elearning Enterprise Learning Management Professional Development Employee Training Learning Management System Learning Platform Asynchronous Learning Training Management Knowledge Management Chatbot Chatbot AI Chatbot Customer Service Chatbot Online Chatbot Create Chatbot Messenger Chatbot Chatbot Software Website Chatbot Software Survey Bot Bot Builder Help Desk Software Ticketing Tool User Experience Help Desk Software Ticketing System Helpdesk Ticketing System Feedback Management Service Desk Software Support Ticketing Software Helpdesk Support Software Customer Service Ticketing System Live Chat Customer Service Software Live Chat Software Live Chat App Live Chat System Website Live Chat Live Chat Tool Web Chat Software Live Chat Support Software Customer Service Tool Live Chat Service Customer Feedback Customer Feedback Survey Customer Feedback Management Software Feedback Management Tool Customer Satisfaction Survey Software Customer Feedback Management System Client Feedback Software Survey Analysis Feedback Survey Software Feedback Management System User Feedback Software Customer Onboarding Customer Success Management Onboarding Process Workflows Customer Retention Customer Journey Onboarding Checklist User Segmentation Personalization Customized Templates Popup Builder API Platform End To End API Management Unified API Control REST API Management Web API Gateway API Documentation API Management API Integration API Development Unlimited Projects API Gateway Single Sign on Authentication Software Application Management Password Management SSO Configuration SSO Single Sign-On Access Management Easy Set-Up Single Login Secure Login App Builder App Builder Platform Low Code Application Platforms Low Code Development Build Your Own App Low Code App Software Drag And Drop Builder Custom Application Low Code Platform Low Code No Code Bespoke Software App Widgets Custom Widget File Picker Playground OAuth Keys File Manager Website Monitoring Reporting Web Application Monitoring Website Monitoring App Monitoring Performance Monitor App Baseline Analysis Location Insights Alerting System Reporting Wireframe Tool Design UI UX Project Management Mock Designer Wireframe Designer Website Mockup UI Prototyping Image Library Project Management Real-Time Updates Design UI UX Website Builder Website Builder Webpage Builder Website Creator Landing Page Creator Website Maker Blog Builder Ecommerce Website Builder Website Analytics Website Development Landing Page Builder Email Marketing Email Marketing Software Bulk Email Sender Automated Email Email Campaign Systems Email Automation Software Autoresponders Email Blast Service Email Marketing Email Marketing Automation Drip Campaigns Social Media Management Instagram Post Scheduler Social Media Analytics Social Media Management Social Media Planner Social Media Calendar Social Media Scheduling Social Media Listening Social Media Monitoring Social Listening SEO Tool Keyword Tool Link Building SEO Optimizer Website Audit On-Page SEO Broken Link Checker Rank Tracker Website Grader SEO Competitor Analysis Website Recording Website Analytics Click Tracking Usability Testing Website Monitoring Mouse Tracking Visitor Recording Session Replay Conversion Funnels Website Recording Website Visitor Tracker Website Personalization Lead Generation Tool Popup Maker Lead Generation Software Popup Builder Website Personalization Software Lead Capture Software Popup Builder Lead Capture Tool Lead Generation App Website Personalization App Content Planner Content Planner AI Writer Social Media Content Planner Ai Content Writer Social Media Content Calendar Content Generator AI Blog Writer Content Marketing Software Social Media Calendar Social Media Planner Push Notification Push Notification Push Messages Push Notification Service Push Service Push Notification App Custom Notifications Mobile Push Notifications Push Notification For Website Push Notification Tool Push Notification Providers Image Personalization Email Marketing Template Countdown Clock Personalization Software Personalized Software Countdown Clock Countdown Timer In Email Personalization Tool Personalized Images Personalized Videos Conversational Chatbot PPC Management Keyword Research PPC Management PPC Marketing Keyword Finder Keyword Generator Shopping Ads Adwords Reports Keyword Research Tool Keyword Suggestion Tool Team Chat Team Chat Software Collaboration Software Team Collaboration Team Communication Online Collaboration Collaboration Tool Teamwork Collaboration Virtual Communication Team Collaboration Software Business Phone System Virtual Phone Numbers Virtual PBX Toll Free Numbers Business Phone System IVR PBX Small Business Phone System PBX System VoIP Phone Cloud Phone Video Conferencing Video Conferencing Video Call Recording Virtual Conferencing Software Virtual Meetings Virtual Meeting Platforms Virtual Conference Platforms Online Conference Platforms Video Calling Software Cloud Meetings Video Conferencing Software Email Provider Email Software Software For Emails Hosted Emails Email With Domain Custom Email Address Email Hosting Business Email Address Email Encrypted Custom Domain Email Project Management Software Project Management Task Management Project Planner Project Management Tool Task Management Software Project Planning Software Project Management App Task Management App Project Management System Project Management Software Form Builder Form Builder Survey Builder Order Forms Web Forms Form Maker Form Creator Form Designer Survey Maker Survey Creator Custom Form Appointment Scheduling Appointment Scheduling Software Appointment Scheduling System Meetings Scheduler Appointment Scheduling App Online Appointment Scheduling Online Scheduling App Appointment Scheduler Appointment Booking App Calendar Scheduler Online Scheduler Robotic Process Automation RPA Tools RPA RPA Automation Robotic Automation Software Data Scraper Web Scraper Robotic Automation Website Scraper Business Process Automation Robotic Process Automation Business Process Management Workflow Management Business Process Modelling Business Process Automation BPMN BPM Software BPM Tool Business Process Management Workflow Software Workflow Automation Business Process Mapping App Integration Workflow Software Workflow App Workflow Automation Process Automation Application Integration Data Integration Tool Workflow Management Software Data Integration Software Workflow Tool Marketing Automation Electronic Signature Signature Maker Digital Signature Software Digital Signature Pdf Signer Esign Online Signature Signature Creator Sign Documents Online Electronic Sign E Signature

Get Started with 500apps Today

500mail is a part of 500apps Infinity Suite

Please enter a valid email address
Sign Up 14-day FREE Trial