You need to create and send emails to clients and subscribers, but creating a mail list can be exhausting and time-consuming, and it won't be necessary when using an effective Email Service Provider. This is very important because you need to pick an effective one that meets all your business mailing needs. There are certain things you should look out for before choosing one.

What Is An Email Service Provider?

The company that provides you with email services is known as your email provider or email host. To read and send emails, you'll sign into the email account provided by your email provider. There are different varieties of email service providers such as Gmail, Zoho mail and 500 mail.

Imporant Factors

What Factors Are Important When Choosing an Email Service Provider.

When choosing an email service provider, three main factors are cost, unlimited mailboxes, and Security.


Email is the primary means of communication in business. Even if your company uses third-party tools to manage your various business projects, such as Dropbox, Trello, and Salesforce, these accounts are linked to your business email address. An unauthorized third party can access all of these other tools by hacking your email address.

Your email service provider should have the imap and pop protocols to synchronize emails across all devices and to allow remote access to emails. These protocols levels up the security of your email and successfully secure sending email messages and Backup mail attachments. 500mail also ensure physical security which protects your email content from security breeches by encrypting the email communication between the sender sender recipient.

Unlimited Mailboxes

By accessing all of your domain's email accounts on a single platform, you can manage them more effectively. This is beneficial for both personal and professional email accounts. The email you should choose should also be able to multiple Mailboxes for your company to handle different categories of email in an organized way.

500 mails creates multiple mailboxes for each domain, each with its own dashboard, such as inbox, sent, draft, trash, and app to integrate. After 30 days of mailbox creation, the trash option is enabled.

Mobile Access

With mobile access, you access your email Mobile Setup Becomes More User-Friendly. Your email provider should sync all of your emails to your mobile device and respond to multiple emails quickly for business activities.

Your mobile devices can work remotely by installing a business email service on your Android or iOS device. Using mobile integration, you can provide a user-friendly environment and stay connected with your emails for personal and business purposes.

Choose Right ESP

How do you Choose The Right ESP for your Business?


Deliverability is the likelihood of your emails reaching your subscribers' inboxes. Your emails may be delivered to a subscriber's junk mailbox marked as spam, or bounce, meaning they were not delivered. Aside from wasting money on emails you will never read, this will harm your reputation as a sender, and you may even be blacklisted. Preferably, features like unlimited mailboxes can help in the overall collaboration efforts for businesses.

2.Collaboration with Team Work

Your email provider should enhance team wotk and collaboration between every member in the team. This feature makes makes easy to make announcement, assign tasks, schedule events, and share notes with your teammates.


Those lovely emails won't help you much if you don't know how they perform. Check that your email service provides a consolidated dashboard with all of the statistics you require, including open rates, clicks, bounces, unsubscribes, and social sharing—both on a large scale and in detail.


It is critical to send the most relevant messages to the right people at the right time, and automation can assist you. Check that your email service provider provides solid workflows for scheduling and sending automated messages.


The presence of ads on your email is a whole lot of mess and unnecessary distraction. For maximum use, avoid chosing mail that allow ads on their page. Gmail, 500mail and some other mails don't allow ads on their page and this makes


You'll be glad you took the time to get it right. Mails will be much easier to create and send to your clients. It is a business investment that will pay off in the long run, especially if you do your homework.

500mail, which is a member of the 500apps All-in-One SaaS suite, is one of the best email providers successfully ticks all the essential features that you need to see before choosing an ESP. It has improved deliverability, pritotizes organized tasks and efficiently keeps track of what has been done and what needs to be done.

What Makes the Best Secure Business Email?
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