An email server is managed by an email hosting provider. By subscribing to the email hosting services, you can obtain an email hosting server. To utilize an email service, all you need is a domain name. An email hosting service can be used to keep, send, and administer your email accounts. To ensure that emails are sent on time to their intended recipients, the majority of large e-commerce sites have their own email servers. Small businesses, on the other hand, rely on email hosting for small business services offered by organizations like Google email hosting, Zoho, Rackspace, and many more.

Most web hosting companies now provide business email hosting servers as a supplement to their standard offerings, including shared, dedicated, and cloud hosting. One of them is 500Mail.

Purpose of Email Hosting for Small Business

Many experts advise against hosting the email on the same server as the web files (and database) for your company websites. This is a simple error to make because many companies host their email on the same server because they view it as an "avoidable" business expense. The firm couldn't even email the providers when a calamity occurs and the server goes down for any reason because the email system was also down.

purpose of mail hosting

It is not a good idea to host the email from a technological standpoint. Web hosting and email hosting have quite distinct resource requirements from one another. The rivalry for resources that can result from hosting both on the same server could potentially slow the performance of the application.

And last, there is the challenging issue of assistance. While the provider's support staff may be very skilled at handling problems related to web hosting, their knowledge of email hosting for small businesses difficulties may be limited.

List of 10 Platforms for Better Email Hosting for Small Business

Check out the finest email hosting for small businesses list to help you improve your email marketing.

Google Workspace

We start with Google Workspace. Gmail's operation is a known entity. Consider Google Workspace as a more sophisticated, feature-rich, and advanced version of Gmail. A group of Google cloud-based tools called Google Workspace let you streamline a lot of your daily duties. Calendar, Chat, Drive, Docs, Sheets, Slides, Websites, Meet, and more are all included.

list of best platforms

With more than a billion active users, it is one of the most widely used email systems out there. Additionally, you may increase your productivity on Google Workspace by using a variety of free third-party applications. Keep in mind that Google Workspace is not free, and using Google Workspace applications will cost you a small price.

Cloudways Rackspace Email Hosting

For small organizations, Rackspace provides hosting for emails of the highest caliber. For users searching for dependable email servers that can manage their email campaigns, it is ideal for email hosting for small businesses, Rackspace makes use of Outlook and the Rackspace email service. Both services may have different costs.

The best thing about Rackspace is that you may utilize it in addition to your managed hosting solution from Cloudways. You can use email filtering features provided by Rackspace to keep spam and other unwanted emails out of your inbox. Additionally, Rackspace promises not to sell user information.

Zoho Mail

An alternative to Google Workspace and Microsoft Office 365 corporate email software is the Zoho mail service. It provides nearly identical functionality, such as hosted emails, an office suite, and other tools for the workplace. Both a free and a premium version of the mail service are provided by Zoho. Basic services like a web-based email client are available as part of the free service. You cannot create a business account or obtain a custom email with domain service with the free version. On the other hand, you can quickly set up a custom email address with a unique domain name for your emails if you use the commercial edition of the Zoho mail service. Additionally, it enables email forwarding and POP/IMAP. You can use a third-party app to check your email.

Office 365 Outlook

Microsoft Office Suite 365 is your best choice if you utilize Microsoft products. Outlook, Word, Excel, and PowerPoint are all included in the Office 365 service's comprehensive toolkit. Additionally, the Office 365 Business Premium will be included with your email hosting for small business accounts. A personalized domain name can be used to access the service. Office 365 Business Premium uses a custom domain email address and provides 50GB of storage space. You may increase your productivity by using Word, Excel, PowerPoint, OneNote, Access, and Publisher (for PC only) with the Office 365 Outlook edition.

Yandex Mail

Aside from offering a search engine, Yandex also offers email hosting for small businesses. Anyone who wants to set up a server for email hosting for small businesses with a unique domain name should use it. Three email users are allowed per website, but 1,000 free accounts are available if you register as an organization. For all email accounts, Yandex provides unlimited free storage. You can also link to Yandex and Yandex Mail. Collaboration tools such as track issues, wiki, calendar, forms, chat, and cloud disc are also included. Every Yandex user gets 10GB of annual online storage space. Your mailbox is protected by anti-virus and anti-spam technology, and two-factor authentication is included for improved login security and migration.


Mailgun is an SMTP email service provider designed particularly for programmers. Users of Cloudways love it because it makes it simple for them to send mass emails and significantly boosts interaction. Having said that, Mailgun is merely a mail API and not an email marketing tool. It is possible to send, receive, or track emails with this transactional email service. Your emails are always kept secure because it uses secure protocols and has a burst-sending option.

Set Up Your Business Email Today!

Additionally, it has a fantastic performance prediction tool that alerts you to the folder your email is most likely to land in when it enters the inbox of your recipient.


Another strong cloud-based SMTP provider is SendGrid, which enables customers to send emails without setting up or managing email servers. Because it handles all technical difficulties, from managing the infrastructure to scaling your email needs, it's another option that many Cloudways users favor.

It even provides real-time analytical data and includes tools for keeping an eye on reputation. SendGrid is a very dependable and well-trusted option with more than 45,000 paying clients and 1 trillion emails delivered.


MXRoute is a fantastic option if you're searching for a straightforward service that is user-friendly email hosting for small businesses. For ease of access, it also includes Webmail, IMAP, SMTP, and POP3 services. Additionally, there is built-in assistance for removing spam emails. MXRoute gives you access to NextCloud, which offers calendars, file storage, contact management, project management tools, and even photo galleries, for each email you create.


Another well-liked email service provider among developers is PostMark. It has succeeded in building a solid name for itself because it focuses exclusively on transactional emails and doesn't offer bulk promotional email sending.

This straightforward email service provider provides metrics for email tracking and performance, and because it has email automation features, it's a great resource for small organizations. Pricing.


This application has more than 30,000 users who put their trust in it, you can be sure that it is designed to deliver. is the most secure email service provider. Consider using this email platform in 2022 if you're serious about keeping your email communications secure. You have access to a limitless amount of hosted emails and mailboxes when you use 500Mail by 500apps. You can use a variety of domains using IMAP and POP authentication mechanisms. Their superior data security stands out from the competition since you can protect your emails using SPF, DMARC, and DKIM. However, using your old domains is not prohibited by the idea of using 500Mail.

secure email service

Using 500Mail, you may simply access other emails from your previous providers, including Yahoo, Gmail, Rediff, etc. Businesses that utilize 500Mail claim that it is useful to have a unique email address that corresponds to their brand identity. This is the best way to present your business as more professional when sending emails to consumers and potential clients.


You now have all the information you require on the best email hosting for small businesses. Today, email marketing is a crucial component of every digital firm. This is the ideal time to purchase the best email hosting for small business services to grow your market. You may grow, improve customer service, and attract more clients by using new marketing channels with the aid of reliable service for email hosting for small businesses.

What Makes the Best Secure Business Email?
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